Accounting Specialist/Accountant

  • Washington, USA
  • Jun 22, 2022

Job Description


$22.21 to $34.29 HR/DOE & EDU

Accounting Specialists - $22.21 - $29.95 (AA Required)

Accountants - $25.43 - $34.29 (BA Required)

Join our Team! We offer an excellent benefits package!3 weeks vacation * 12 days sick leave * 13 holidays* medical * dental* vision* life insurance * LTD * AD&D * pension * 403b * catastrophic & accident ins * flexible & remote schedulesThe CCSSW accounting department is located in Tacoma and records revenue of $140,000,000 annually for many programs with multiple contracts throughout the state. We are a department of 22 providing accounts payable, accounts receivable, & payroll for 3500 employees.

Under the direction of the Accounting Manager, the Accounting Specialist (AA)/ Accountant ( BA) is responsible for all aspects of Accounts Payable and Payroll.



AP Duties
  • Verify Check Requests (Purchase Orders)
    • Accompanied by an original invoice
    • Authorized per Agency policies prior to payment
  • Prepare Check Printing
    • Ensure Amount and Payee agree to supporting documentation
  • Determine proper program distribution and general ledger classification
  • 1099 MIS tax report: Determine vendor's 1099 status to maintain appropriate documents, ensure the accuracy of 1099 status coding in accounts payable system, complete 1099 & 1096 reports annually for submission to vendors.
  • Reconcile accounts payable subsidiary report to the General Ledger Control Account monthly.
    • Identify and resolve reconciling items
  • Facilitate the resolution of differences between purchase orders and vendor statements
    • Working directly with vendors
  • Maintain employee payroll records in ADP
    • Including cost center distribution
    • Rate of pay
    • Withholding allowance
    • Payroll deductions
    • Net pay distributions
    • Validate pay data entries and employee changes before sending information to ADP to generate pay checks
  • Maintain data entry of hourly and salaried information to ADP for current period payroll checks
    • Transmit to ADP
    • Review and verify ADP payroll reports for accuracy prior to payroll check distribution
  • Reconcile salary, benefits, payroll taxes and other deductions from ADP reports to the general ledger after each payroll.
  • Prepare General Ledger journal entry from ADP reports for salaries, benefits, and taxes
    • Determine proper program and general ledger distribution pursuant to agency policies
    • Audit & reconcile GL accounts on a regular basis
  • Determine agency liability for unemployment and L&I using ADP reports
    • Provide information to CCS of Western Washington
  • Accrued vacation adjustments
  • Reconcile accrued vacation balances to the general ledger monthly
  • Retirement Benefits
  • Balance retirement accounts monthly
  • Prepare and accrue liabilities for monthly closing to produce financial statements
  • Annual Regional Office Audit
  • Assist in providing information related to accounts payable, cash disbursements and expenses
  • Assume any other responsibilities as may be reasonably assigned.

AR Duties
  • Prepare billing documents and invoices for submission to various funding sources. Ensure timely submission of invoices to facilitate agency cash flow. Maintain, prepare, and/or collect data necessary to prepare accurate and timely billings.
  • Post/code deposit information to the accounts receivable subsidiary ledger. Follow up on payment discrepancies with the various funding sources. Monitor receivable balances and issue refunds pursuant to agency policy.
  • Review invoices/billing documents for compliance with contract requirements related to revenue reimbursement. Tracks and monitors receipt of authorizations required by funding sources. Prepares information for programs to facilitate the authorization process.
  • Maintain billing and cash receipt files.
  • Maintain aged receivables listing. Ensure the Accounting Director and Program Managers receive accurate and timely reports on a monthly basis for management decision making purposes. Monitor aged receivables and facilitate the collection of past due accounts. Provide billing and payment history information to program staff upon request.
  • Maintain accurate client history information of billings and cash receipts through the subsidiary accounts receivable system.
  • Reconcile receivable, cash receipt, and revenue balances to the general ledger on a monthly basis and resolve any reconciling items in a timely manner. Prepare and post accounts receivable, cash receipt, and revenue journal entries to the general ledger.
  • Write off past due accounts as requested and approved by the Accounting Director or Program Manager.
  • Assist in providing information related to receivables, cash receipts and revenue for the annual regional office's audit.
  • Assumes any other responsibilities as may be reasonably assigned.


Minimum Qualifications
  • AA in Accounting or related field
  • Two years experience working in the accounting field
  • Demonstrated ability to function as a member of a team
  • Strong computer skills especially in Windows, Excel, Access and accounting software packages like MAS 200, and ADP
  • Good Communication skills
  • Excellent organizational skills and ability to work in a busy/diverse environment
  • Applicant must successfully pass required background checks prior to an offer of employment.
  • Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services
  • Support and contribute to a creative, collaborative and respectful environment that promotes teamwork
  • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations

Preferred Qualifications
  • Bachelor's degree in Accounting.
  • Experience working in a non-profit environment.
  • Experience with MAS200 accounting software.
  • Experience with ADP payroll software

Note to Internal Candidates: HR reviews internal compensation and determines increase based on their experience and also agency internal equity factors.

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer

Please let us know if you need special accommodations to apply or interview for this position.