Accounting and Reporting Manager

  • Washington State Patrol
  • Eugene, OR, USA
  • Jun 24, 2022

Job Description

General Statement of Duties:

THIS POSITION IS OPEN UNTIL FILLED

The first review will take place: Friday, July 1, 2022 at 5:00 p.m. PDT

Applications will be reviewed weekly after this date.

ONLINE APPLICATIONS ONLY

Do you see yourself leading efforts to ensure the financial integrity of your local government? Would you enjoy managing a staff that is tackling complex accounting and payroll challenges, as well as ad hoc financial analysis projects? If your workday included directing technical staff as well as undertaking analytical problems yourself, would you find that mix satisfying?

If these questions describe you, then you might be the right person for an exciting opportunity with the City of Eugene, Central Services Finance Division.

The Finance Division is recruiting for an Accounting and Reporting Manager

This position directs the work of the Financial Reporting & Payroll teams in the Finance Division to:
  • develop financial reports and recommendations,
  • ensure accurate and timely payroll functions,
  • provide highly complex analytical support to the Finance Director and Executive Management Team
  • and complete other assignments requiring a comprehensive, broad knowledge of accounting and payroll theories, principles, practices, and procedures.
The Accounting and Reporting Manager will be:
  • A skilled professional with strong communication skills (oral and written), excellent planning and organizational skills, and technical knowledge of accounting and payroll principles
  • Experienced directing a team to work on complex tasks under tight deadlines, such as preparation of the Annual Comprehensive Financial Report.
  • Able to work both in a team environment and independently with minimal guidance from the Finance Director.
Some of the upcoming challenges that this manager will be charged with tackling include:
  • Evaluating the potential for migrating production of the Annual Comprehensive Financial Report to an on-line service, to gain efficiencies.
  • Collaborating with stakeholders as the organization moves to biennial budgeting in the future.
  • Transitioning the Financial Reporting team from long-term employees to newer staff, building a team and developing processes, procedures and communications methods that help the team work together effectively.

Salary: $37.48 - $49.48 Hourly / $77,958.40 - $102,918.40 Annually

Department/Division: Central Services/Finance

Work Location: Eugene Downtown Library - 4th floor, 100 W 10th Ave, Eugene, OR 97401

Must reside in the state of Oregon and be able to report onsite for work as needed in Eugene, OR to meet business needs.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM with flexibility per business need

Supervision Received & Exercised:
  • Receives direction from the Finance Director.
  • Exercises direct and indirect supervision over management, administrative, professional, technical and clerical staff.


The City of Eugene will follow all required COVID vaccinations, exceptions, and guidelines based on the essential functions of the position.

Examples of Duties Performed - Duties may include but are not limited to the following

  • Provides oversight of all financial transactions for the City; establishes and maintains City-wide financial management controls and procedures; provides training to and works with staff in all departments to ensure compliance with financial laws, policies and practices; conducts internal and external audits; maintains, monitors and ensures integrity of organization-wide financial records; manages development and preparation of City-wide financial audits; maintains, researches, analyzes and implements new accounting, and other financial laws, requirements and practices.
  • Acts as primary point of contact on payroll topics with City executive and senior management.
  • Works with the Employee Resource Center (ERC) to analyze and implement labor contracts and complex pay and benefit settlements.
  • Represents the City with State and Federal Agencies and benefit providers regarding disbursing, reporting and maintaining compliance for employee retirement and deferred compensation benefits and mandatory withholdings.
  • Confers with City Attorney on legal compliance. Provides counsel to department staff on complex payroll issues.
  • Works with the payroll team to resolve payroll system issues as they arise, in coordination with the ERC and IT teams.
  • Acts as functional lead to select, implement and maintain automated accounting and payroll systems for the organization; meets and confers with system users, information services staff, consultants and others on the implementation and on-going updates and maintenance of accounting and payroll software systems.
  • Serves as a member of the Systems team comprised of ERD, Finance, and ISD staff. This team is responsible for overseeing the ongoing support and maintenance of the City's corporate systems (PeopleSoft) which includes planning annual upgrades and tax updates, addressing production issues, researching and planning for new functionality and additional modules, coordinating year-end processes, both fiscal and calendar year, and working with internal customers on change requests to delivered functionality.
  • Reviews Generally Accepted Accounting Principles (GAAP) entries for the ACFR, especially in the more complex areas such as debt, net pension liabilities, leases and capital assets.
  • Reviews all financial statements and related footnotes in the ACFR for accuracy and adherence to GASB pronouncements, ORS, and other regulatory requirements.
  • Acts as consultant on a wide range of financial issues for departments, Executive Managers, and elected and appointed officials; researches, mediates and resolves technical, sensitive and/or controversial inquiries, complaints and concerns; communicates and coordinates with other City program areas to ensure effectiveness of interdepartmental operations and activities; responds to requests for information from elected and appointed officials, the media, the public, and business and community organizations.
  • Works closely with the Financial Analysis and Budget Team to provide additional staff support in preparation of City's operating and capital budgets.
  • Serves as a member of the Finance Leadership Team; participates in development of division budget, goals, objectives, policies and procedures; may act in the capacity of the Finance Director or Assistant Finance Director in their absence.
  • Responsible for the selection, supervision, and evaluation of assigned staff; assigning work and ensuring appropriate training is provided; investigating complaints; recommending and administering disciplinary actions; handling sensitive personnel matters and recommending grievance responses; exercising full supervision over employees.
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Department Services Manager

Qualifications:

MINIMUM QUALIFICATIONS*
*Any equivalent combination of education and experience which provides the applicant with the knowledge, skills and abilities required to perform the job will be considered.

Training & Education:
Equivalent to a Bachelor's degree in Accounting, Finance, Business, or Public Administration, or a closely related field.

Experience:
Five years of progressively responsible professional experience in accounting, including two years of supervisory or program management experience.

Preferred Qualifications & Licenses:
  • Master's Degree in Accounting, Finance, Business or Public Administration is preferred.
  • Experience working for a government agency is preferred.
  • Experience in government accounting or working as a municipal auditor is preferred.
  • Certified Public Accountant license (CPA)*
    • *In lieu of CPA, a minimum of three years of experience in preparing complex annual financial statements and related footnotes either for a local government or corporation.
The Ideal Candidate:
The ideal candidate for this position will possess certain qualities that will allow them to successfully perform as the Accounting and Reporting Manager at the City of Eugene. Some key characteristics that will ensure success in this role include:

Strong Accounting and Financial Report Preparation Skills

Using strong accounting skills, the successful candidate for this role will be able to direct staff to prepare financial reports including the Annual Comprehensive Financial Report. They will apply their technical accounting knowledge to ensure that the City's financial information is sound and accurate and prepared in accordance with all applicable rules and regulations.

Commitment to Financial Integrity and Stewardship

The ideal candidate will be committed to ensuring the integrity of the City's financial information and systems, responsible stewardship of the City's financial resources and the transparency of financial data and processes. The successful candidate will develop and cultivate trust and confidence within the team, organization, and community.

Teambuilding

This manager will need to work with newer employees to build a high-functioning Financial Reporting team that can accomplish the complex work of creating, maintaining and reporting on the City's financial transactions. They will also work with an established Payroll team to improve existing processes and systems.

Strong Communication Skills

The candidate will have the ability to clearly explain, both orally and in writing, elements of the City's financial position and key financial issues to other staff members, leadership, policy makers and the public.

Creativity, Flexibility and Ambiguity

The Accounting and Reporting Manager will use creative problem solving and innovation to approach complex issues from a broad perspective and see a variety of options and scenarios to be explored. They must be comfortable with remaining flexible while working within an established government and accounting framework. Assignments may be made with ambiguous instructions and a level of uncertainty of the desired or expected outcome. The exercise of creativity and flexibility will be conducted in an environment that is designed to protect the integrity of the City's financial information and systems.

Strong Interpersonal Skills

The successful candidate for this role will develop and cultivate a respectful and inclusive work environment, and take the time to appreciate, understand and learn from the diversity of their teammates, the organization, and the community. The candidate will demonstrate self-awareness and emotional intelligence, be open and accepting of other people's perspectives and needs, give others the chance to shine, look at themselves honestly, and take responsibility for their actions.

Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

MUST PASS A BACKGROUND CHECK

Supplemental Information:

Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.

What You Can Expect From Our Application Process: Submit your application materials. Your application is reviewed by a person for relatable skills and experience that can but used to meet the minimum requirements of the role. The answers to your supplemental questions are reviewed by at least two reviewers to make sure that distinct lenses are used to see your perspective and unique characteristics. Take your time on your answers, they are really important! Interview invites are extended. (There can be more than one round of interviews.) We use panel interviews where all interviewees are asked the exact same questions to provide the same opportunity to each candidate. Finalists are discovered, references & backgrounds are checked, and any required tests are conducted. Pay equity reviews are performed to avoid any pay gaps or inequities. Offers are made. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.
Our recruiting goal is the find the best candidate to help us grow and serve. In order to do that, we are very intentional and mindful throughout each element of the process. We know this means a little more time to get to the end, but we believe that making sure each employee is in a role that they can succeed in is important to our community's success.

Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit this page.

Current information about the status of a job posting is available by going to www.eugene-or.gov/jobs and selecting "Job Posting Status".

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.

The City of Eugene is committed to a Respectful Work Environment, we value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.