Management Analyst (Operations & Maintenance)

  • Washington State Patrol
  • San Diego, CA, USA
  • Jun 24, 2022

Job Description

The Organization


The San Diego County Water Authority is an independent public agency that serves as San Diego County's regional water wholesaler. The mission of the Water Authority is to provide a safe and reliable water supply to its 24 member agencies serving the region's $240 billion economy and 3.3 million residents.

The Water Authority is executing a long-term strategy to diversify the region's supplies, make major investments in the region's water delivery and storage system, and improve water use efficiency. Through dynamic leadership, thoughtful planning, and prudent fiscal policies, the Water Authority is cost effectively managing the region's water portfolio, while continuing to diversify supplies to enhance current and future reliability.

The Operations & Maintenance Department

The Operations and Maintenance (O&M) Department is responsible for operating the Water Authority's aqueduct system; ensuring facility security and emergency preparedness; and maintaining and managing the fleet and various other assets. Specifically, the department controls water deliveries to meet member agency demands; manages dam and reservoir operations; ensures water quality; oversees water treatment plant and power generation operations; maintains all vehicles and heavy equipment; provides electro-mechanical support; implements the Asset Management Program (AMP); complies with all applicable environmental regulations; and develops and manages computerized Supervisory Control and Data Acquisition (SCADA) and system maintenance programs.

Operations & Maintenance Administration Division

The Operations & Maintenance Administration Division provides administrative support to the 86 personnel located at the Water Authority's Escondido office. The division is responsible for department budget management, procurement and invoice processing, contracts, energy administration, emergency management, records management, quagga mussel program management, grants management, and other related support functions.

The Ideal Candidate

The Management Analyst is responsible for supporting budget management, contracting, procurement, and analytical needs within department. The ideal candidate is organized, resourceful, collaborative, and able to adjust focus quickly when priorities change. In addition, the ideal candidate will possess the following:

  • Knowledge of public works contracting and procurement functions, such as developing scopes of work, contract and amendment development, negotiations, and contract administration.
  • Experience in budget administration and forecast development, including cash flow forecasts.
  • Ability to learn technical concepts, perform business/management studies, and create spreadsheets.
  • Experience performing data entry, queries, and analysis within a centralized financial data management system (Peoplesoft desired).
  • Excellent grammar and written communication skills.
  • Ability to find inconsistencies in data, spot mistakes in their own work and that of others, and demonstrate a high level of attention to detail.
  • Ability to fine-tune details while focusing on the big picture.
  • Flexibility and the capacity to comfortably adapt to and manage change in a fast-paced and evolving workplace.

The Position

The Management Analyst performs difficult and complex, professional administrative, organizational, financial, budgetary, statistical and other management analyses in support of departmental or Water Authority-wide activities, functions and programs; and performs related duties as assigned.

Distinguishing Characteristics
This is the journey level class in the Professional Management Analyst series. Incumbents independently perform a wide variety of difficult analytical work in support of a department or Water Authority-wide program. Assignments are typically received in broad outline form and require incumbents to use judgment and initiative in selecting appropriate procedures.

This class is distinguished from the Assistant Management Analyst and the Senior Management Analyst in that the former is the working-level class in the Management Analyst series responsible for a more limited range of assignments, while the latter is the advanced journey-level class in the series responsible for performing more difficult and complex assignments with a greater degree of independence as well as responsibility for providing supervision and/or work direction to support staff.

Representative Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.
  • Assists in the development, analysis and administration of the department budget, analyzing current and historical trends, evaluating variances and improving cost effectiveness; investigates and evaluates the need for changes in budgetary allocations during the fiscal year and develops long-term fiscal projections.
  • Forecasts operating budget, analyzes budget variances, transfers operating budgets, and prepares quarterly and mid-cycle budget presentation for the General Manager and Board of Directors to provide status of past and future expenditures; assists in the development of the Water Authority's budget document.
  • Assists with procurement of supplies, equipment, software, professional services, and other needs for the department or Water Authority-wide; researches costs; drafts solicitations, addenda, contracts, and amendments; coordinates pre-bid/pre-proposal meetings; enters requisitions and tracks purchase orders; evaluates proposals and bids as necessary.
  • Develops, analyzes and administers department contracts; assists with planning and forecasting new solicitations and amendments to contracts; acts as contract manager for consultant contracts and manages consultant activities.
  • Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, vendors or the public.
  • Performs program administrative functions in a specified area; prepares technical reports, correspondence and other written materials.
  • Reviews practices, identifies areas for improvement, and implements changes to improve processes; identifies and evaluates risks for business continuity planning, including evaluating technologies.
  • Develops and maintains effective working relationships with staff, supervisors, and managers by standardizing and sharing work processes and procedures.
  • Performs records management functions, such as ensuring compliance with retention requirements.
  • Performs related duties as required.
For further details regarding the duties and responsibilities, and qualification guidelines for this class specification, please click on the following link: Management Analyst

Qualification Guidelines

The qualification guidelines generally describe the knowledge and ability required to enter the job in order to successfully perform the assigned duties. Any combination of experience and training that would provide the required knowledge, skills and abilities will be considered.

A Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a closely related field, supplemented by three years of professional experience in administration and management analysis; or an equivalent combination of training and experience.

Licenses and Other Requirements
A valid California driver's license and the ability to maintain insurability under the Water Authority's Vehicle Insurance Policy.

Application Procedure

To be considered for this position, please submit an employment application and supplemental questionnaire by Wednesday, July 6, 2022, at 5:30 p.m. Resumes will not be accepted in lieu of a completed application and supplemental questionnaire.

All applications and supplemental questionnaires will be evaluated in relation to the criteria outlined in this job announcement. The selection process may consist of an appraisal interview, writing exercise, and/or other appropriate screening devices.

To ensure timely and successful navigation, please consider applying early if you are new to the application system. For technical assistance with the online application system, please review the Government Jobs online application guide, or contact their toll-free applicant support line at (855) 524-5627. If you have questions regarding the position, please contact Pat ricia Duran , Human Resources Analyst, at (858) 522-666 3 .

The San Diego County Water Authority is an Equal Opportunity Employer and does not discriminate against any person on the basis of race, color, religion, sex (including pregnancy status), gender, gender identity and/or expression, sexual orientation, marital status, age, genetic information, mental or physical disability (whether perceived or actual), ancestry, military or veteran status, citizenship status, medical condition, and/or national origin.

Should you have any questions regarding t he recruitment process or require accommodations pursuant to the Americans with Disabilities Act, please contact Patricia Duran, Human Resources Analyst, at (858) 522-6663 .