Under the general supervision of the Human Resources Director, performs a variety of technical HR duties and coordination, which includes onboarding and off-boarding, recruitment and selection, employee benefits, employment status changes, personnel file set-up and maintenance, and employee recordkeeping. Assist with the updating of HR systems and processes, and works on special HR projects, as assigned. Adheres to compliance with federal, state and local laws and regulations associated with human resources related functions.
- Provides customer service to employees, applicants and the public: receives and screens calls, answers questions, and creates and distributes communications as requested. (Serves as a liaison for new employee questions and concerns.)
- Maintains multiple HRIS systems: enters, updates, and inactivates data; and compiles information into spreadsheets and reports as requested.
- Supports the city's recruitment and selection process, which includes posting job announcements, coordinating the scheduling of interviews with department executive/administrative assistants and hiring leads, gathering candidate application materials and interview documents from the interview panel, and assisting with the notification of applicant selection outcome.
- Handles the pre-employment process: prepares and sends offer letter, notifications for background checks, employment verifications, pre-employment screens, and provides general information on new hire orientation.
- Ensures new hire set-up is complete; notifies IT for new employee access credentials, i.e. prepares contact card and ID badge, and prepares/processes all required forms and information for onboarding.
- Handles the termination process: prepares separation packets, schedules exit interviews, and coordinates the deactivation of employment access as directed.
- Prepares personnel action requests related, but not limited to new hires, promotions, terminations, and status changes of employees, as requested.
- Manages employment records; creates, updates, and maintains personnel files.
- Organizes HR training and maintenance of participation; schedules employee training and notifies participants, and retains employee training completion through recordkeeping of digital logs and verification of documentation, i.e. certificates, attendance roster.
- Coordinates HR event set up with HR, IT and facilities and administers informative correspondence.
- Maintains employment files and personnel records: creates, updates and inactivates information and assures confidential records and files are accurately secured, including proper documentation related to applications, employment set up and removal, I-9's, e-verify, DWS, URS, and any other related (Ensures records are retained according to State of Utah records retention schedules.)
- Coordinates the processing and completion of probationary evaluations and annual performance appraisals; tracks and logs documents for COLA and merit eligibility, and prepares reports as necessary.
- Assists the Human Resources Generalist with coordinating the employee annual flu shots and biometric testing, benefits and wellness fair and open enrollment.
- Performs other related duties as assigned.
- Education - Associate degree from an accredited college or university in Human Resource Management, Business Administration, Public Administration or related field. (A combination of college course work with two years related work experience, or three years related work experience in lieu of formal degree.)
- Experience - One year of professional experience in human resources, training, benefits, compensation, and recruiting in addition to the education requirement. (Applicants with experience working in municipality preferred.)
- Licenses/Certifications - Valid Utah Driver License.
KNOWLEDGE, SKILLS AND ABILITIES:
- Familiar with human resources, benefits, and recruitment practices
- Understand city department operations, federal and state laws as they apply to personnel
- Communicate effectively, both verbally and in writing
- Maintain quality work production while dealing with various deadline pressures
- Make basic decisions where established procedures do not always apply
- Proficient with word processing, spread sheets and desktop publishing, and various HRIS software programs
- Develop effective working relationships with supervisor, employees, and the public
- Handle multiple tasks and prioritize exercising sound judgment
- Display attention-to-detail and accuracy
- Be proactive; take initiative with tasks and projects
WORKING CONDITIONS AND PHYSICAL DEMANDS:
Typical office setting with comfortable climate controls. Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability and discriminating thinking and creative problem solving. Occasionally lifts or otherwise moves objects weighing up to 10 pounds. May drive a motor vehicle. Considerable exposure to stressful situations.
COMPENSATION AND BENEFITS:
- Salary range: $22.20-35.46 DOE (Starting wage is dependent on experience.)
- Health (Medical, Dental and Vision) effective DOH
- Gym reimbursement and Wellness incentive program reimbursement
- 401(k) or 457b up to 3.5% match effective DOH
- Enrollment in to URS Retirement System
- Employer paid life insurance
- Paid vacation, sick and holidays