Human Resources Specialist II - Recruiting

  • Tarleton State University
  • Stephenville, TX 76401, USA
  • Jun 24, 2022

Job Description

Job Title
Human Resources Specialist II - Recruiting

Tarleton State University

Employee Services

Proposed Minimum Salary
$3,742.67 monthly

Job Location
Stephenville, Texas

Job Type

Job Description

Employee Services

Human Resources Specialist II - Recruiter

Job Summary:
Under minimum supervision, performs specialized human resources management work. Responsible for researching, developing, implementing, and executing effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent for the university and onboards new hires. Sources, identifies, screens, and hires individuals for various roles in the university. Effectively administers the interviewing and onboarding process, and ensure a positive new hire experience. Work involves administrating human resources management programs and ensuring compliance with state and federal laws and regulations. Position may require work responsibilities outside of normal business hours.


Identifies the hiring needs
  • Ensures the staffing needs of the university are being met, with a long-term talent strategy in mind.
  • Schedules recruitment plan meeting with hiring managers to assess departmental and position related needs.
  • Discusses departmental needs along with third party recruiting venues, ensuring placement of job posting in diverse venues as feasible.

Prepares job descriptions
  • Reviews the position details, such as job profile, position description and restrictions, minimum qualifications, compensation (target base salary), and essential skills for the role.
  • Consults with respective human resources team on updates to position descriptions, requisition creation, compensation, hiring criteria, and sourcing strategies.
  • Creates and uploads position descriptions for job requisition ensuring minimum qualifications adhere with job profile.

Devises recruitment strategy
  • Provides input into overall hiring strategy of the university to ensure a diverse set of qualified individuals/applicants
  • Devises and implements sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives.
  • Collaborates and trains hiring managers and/or search committee to ensure adherence with recruiting processes and afford a clear candidate/interviewer expectation.
  • Determines selection criteria for candidates by liaising with hiring managers.
  • Places and updates job postings in various medias including internet/intranet sites, colleges, social networks, community boards, and staffing partners.
  • Researches and recommends new sources for active and passive candidate recruiting.
  • Conducts regular follow-up with managers to determine the effectiveness of recruiting efforts.
  • Creates and implements end-to-end candidate hiring processes to ensure a positive experience.
  • May source applicants through online channels, such as LinkedIn and other professional networks.

Screens and shortlists candidates
  • Identifies and refines most suitable talent from available candidate by reviewing resumes, and conducting phone screens.
  • Assess candidates' information, including C.Vs., portfolios and references.

Conducts interviews
  • Coordinates interviews schedules and may conducts/participates in candidate interviews; plans interview and selection procedures, including screening calls, assessments, and in-person/virtual interviews.
  • Provides support with generating interview questions that reflect the requirements of the position and skills essential based on hiring manager feedback.
  • Respond timely to internal and external applicant situations, and applicant requests as required.

Evaluates and makes the offer
  • Arranges pre-employment related processes such as background check, credential confirmation, and references screenings.
  • Makes initial employment and salary offer to final candidate.
  • Creates offer letters, maintains applicant tracking system, recruiting reports and other staffing administration functions as needed.

Onboard the new employee
  • Conducts and/or supports new employee onboarding, ensuring process is engaging and that processes are followed and accurate.
  • Ensures new employee has finalized onboarding related steps prior to attending New Hire Orientation.
  • Provides guidance to hiring manager and/or supervisor regarding department related onboarding steps.

Additional Responsibilities
  • Gathers records of all materials used for recruitment, including interview notes and related paperwork, and prepares in accordance with records management guidelines.
  • Represents the university at recruiting events (i.e., college job fairs), providing university/job information, and building a strong candidate pipeline.
  • Continuously develops networks/partnerships to actively build database/pipeline of candidates.
  • Performs other duties and responsibilities as assigned.

Minimum Qualifications:
  • Bachelor's Degree. Equivalent combination of relevant education and experience may be substituted as appropriate
  • Two years of related experience. Proficiency in Applicant Tracking Systems, and the ability to devise sourcing strategies for potential applicants. This role requires a candidate with excellent interpersonal skills as you'll often be asked to work closely with others across different departments.

Skills and Qualifications:
  • Proactive and independent with the ability to take initiative.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with good negotiation tactics.
  • Excellent time management skills with a proven ability to meet deadlines.
  • A keen understanding of the requirements for each role in the university.
  • Experience with full-cycle recruiting, using various interview techniques and evaluation methods.
  • Familiarity with social media, C.V. databases, and professional networks.
  • Ability to create and implement sourcing strategies for recruitment for a variety of roles.
  • Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
  • Experience in using recruiting platforms to proactively source candidates.
  • Proficiency in documenting processes and keeping up with industry trends.
  • Proficient with Microsoft Office Suite or related software.
  • Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.

The responsibilities outlined above are intended to be foundational components for this position. It is not intended to be a tasks list associated with the role of positions. Standard Operating Procedures will need to be compiled and/or updated in accordance with these responsibilities.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.